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Productivity & research

Which AI tool should I use to transcribe and summarise meetings?

AI notetakers transcribe calls and produce summaries and action items; the main split is bot-joins vs on-device.

  1. Rank 1

    Granola

    Verdict No bot joins your call; it listens on your device and enhances your own notes, which feels less awkward with clients. Free history is limited to 30 days, and team features need Business.

    Best for
    Founders and consultants in lots of external calls
    Price
    Free tier: yes. $14/user/mo. Free Basic keeps only the last 30 days of history.
    Last checked

  2. Rank 2

    Fireflies.ai

    Verdict Strong searchable archive, integrations and CRM sync across Zoom, Meet and Teams. A visible bot joins every call, and free-plan summaries are credit-limited.

    Best for
    Sales and teams who want every meeting recorded and searchable
    Price
    Free tier: yes. $18/user/mo. Pro $10/user/mo billed annually. Free plan summaries are credit-limited.
    Last checked

  3. Rank 3

    Otter.ai

    Verdict A generous free plan (300 minutes) with live transcription. Free conversations are capped at 30 minutes, and summaries are less sharp than the top picks.

    Best for
    Students and light users on a budget
    Price
    Free tier: yes. $16.99/user/mo. Free: 300 min/month, 30-min cap per conversation. Pro $8.33/mo billed annually.
    Last checked

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